Easy
ACH File Creator
The Easy ACH File Creator
is used to make a direct deposit file from the Forest
Products Accounting system. To access the Easy ACH File Creator
window, select the menu option entitled Easy ACH File Creator on the Fiber
Procurement Utilities Menu.
In order to use this option
you must purchase the Easy ACH File Creator from www.ezdd.com. They will
assist with installation and set-up of your company and banking information.
Once the Easy ACH File
Creator product is installed copy the file FPA Direct Deposit.txt file
from \fpa to \Program Files\Easy ACH File Creator\File Layouts. This
will establish the File Layout that will be used when importing the file
into Easy ACH File Creator. The
window below shows where the file should be copied.
The producers, owners,
and vendors need to be setup for direct deposit. This will be done thru
File Maintenance - Producers, Owners, or Vendors. There is a check box
on the Settings tab as shown below:
Enter or edit the direct
deposit information according to the following specifications:
Direct
Deposit
Enter a check in the box
if the producer/owner is going to be paid by direct deposit. If the producer/owner
is going to be paid by check, leave the box unchecked. To place a check
in the box, click on the Direct
Deposit box,
or press the Space
Bar when the
selection box is positioned over the hold payment field.
Bank
Routing Transit No.
Enter the bank routing
transit number of the producer/owner's bank. The field allows for up to
nine numeric characters.
Bank
Account No.
Enter the producer/owner's
bank account number. This field allows for up to fifteen numeric characters.
Trans
Code
Enter a 22 in this blank
if the producer/owner's account is a checking account. Enter a 32 if the
account is a savings account.
To save and exit the Producer/Owner
window, press Page
Down, click
on the OK button, or press Alt
O. To exit
without saving the Producer/Owner window, click on the Cancel button, press Alt
C, press
Esc, or click on the X in the upper right corner
of the screen.
To access online help,
click on the Help button, press Alt
H, or press
F1.
Process Settlements and
Vouchers as normal. Go to Print Checks. Physical
Checks and Direct Deposits can be processed together. There is now a column
in Print Checks that will indicate the checks that will be processed as
Direct Deposits. See
the example below:
Pay
by Check
This button becomes available
when the highlighted check is being paid with direct deposit. It is a
one-time override to pay by check. To pay by check, click on the Pay
by Check button,
or press Alt K. To swap back to direct
deposit, click on the Direct
Deposit button,
or press Alt D.
When checks are processed
it will prompt you when to load checks and when to load plain paper for
the Direct Deposit receipts and Direct Deposit Check Register. During
this process, a Direct Deposit export file is created and copied to the
\fpa\dataxx\ExtInterface folder. The
name of the file is DirectDeposit.txt. Direct Deposits will
appear on all Check Registers and will also appear under Void Checks.
They will
have a system assigned Check No..
Once the file is created
you will need to select the menu option entitled Easy ACH File Creator
on the Accounts Payable Utilities Menu. This will take you to the application
to create the file to send to the bank.
Select Batch
Manager from
the options on the left of the screen. Click on New at the top. Click on Import at the bottom. Then choose
From
File.
Select FPA
Direct Deposit
from the File Layout section. Browse to the DirectDeposit.txt file from server\fpa\dataxx\extinterface folder. Click Import. The
data from FPA will now be imported into the batch file. You must select
an Effective
Date for the
Batch, then Save
& Close.
Follow instructions that you received from the Easy ACH File Creator software
vendor as to processing this file and transmitting to your bank. If you
need assistance with the Easy ACH File Creator product, please call (360)891-6174.
When you close out of the
Easy ACH File Creator, the system then verifies if all the direct deposits
were posted to the file correctly. If they posted correctly, click the
Yes button. If any
of the direct deposits did not post correctly, click the No
button. If you selected no, the system leaves the direct deposits out
there to create another file.
Return
to Top
1099
Export
Account
Ability Tax Preparation Software
Return to Utilities