The product file is made up of four components: Species, Grades, Types, and Forms. Each component represents a separate file in the system. The files are concatenated to form the product file. The product file must contain at least a specie. The use of grades, types, and forms in the product file is optional. Please refer to the example below on how the product file is established.
Specie = Red Oak
Grade = #1
Type = Sawtimber
Form = Cut to Length
Product = Red Oak #1 Sawtimber Cut to Length
To access the Product list window, select the menu option entitled Products on the Fiber Procurement Product Menu.
The Product list window, will be displayed as follows:
The system defaults to displaying only the active Group Codes. To display the inactive, or both the active and inactive Group Codes, click on the drop-down box arrow located at the upper right corner of the window.
Cycle Box
To remain in the add mode without returning to the Products list window each time you add a new Products, check the cycle box. To enter a check in the box, click on the Cycle box, press “Alt Y”, or press the Space Bar when the selection box is positioned over the "cycle" field. You would normally check the cycle box if you are entering more than one Product during the current session.
To access online help, click on the Help button, press “Alt H”, or F1.
To exit the Product list window, click on Close button, press “Alt O”, or press the Esc key.
Product Maintenance
To add a new Product, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing Product, highlight the Product and click on the Edit button, press “Alt E”, or press the Enter key.
When you add a new Product, the system will display the Product Information window as follows:
Enter or edit the information on the Product Information window according to the following specifications:
Short Cut
The short cut code is a three-character field that represents the product. It provides a quick entry method for the usually longer product code. The system does not allow the use of duplicate product Short Cut codes. When you convert from DOS version of the Fiber Procurement System, the specie file converts to the shortcut key.
Short Description
Enter up to fifteen characters for the short description of the product. An entry is required in this field. The short description is used in lieu of the regular description on reports where spacing is limited.
Specie
An entry in this field is required. To display a selection list of the valid Species defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active species on the selection list. The system does not allow the use of duplicate specie codes.
Grade
An entry in the Grade field is optional. To display a selection list of the valid grades, click on the Lookup button. The system defaults to displaying only the active grades on the selection list. The system does not allow the use of duplicate grade codes.
Type
If you have defined any types within the system, an entry in this field is required. To display a selection list of the valid types, press Enter, or click on the Lookup button. The system defaults to displaying only the active types on the selection list. The system does not allow the use of duplicate type codes.
Form
If you have defined any forms within the system, an entry in this field is required. To display a selection list of the valid forms, press Enter, or click on the Lookup button. The system defaults to displaying only the active forms on the selection list. The system does not allow the use of duplicate form codes.
Group
If you have defined any groups within the system, an entry in this field is required. To display a selection list of the valid group codes, press Enter, or click on the Lookup button. The system defaults to displaying only the active group codes on the selection list. The system does not allow the use of duplicate group codes.
Description
The system will automatically create the product description based on the specie, grade, type, and form selected for the product. Accept the created description or override it with your own description.
Stick Scale Table
If applicable, enter the stick scale table use to calculate the volume for this product. An entry in this field is optional. To display a selection list of the valid stick scale tables, click on the Lookup button. Most users would leave this field blank.
Sales GL Account Number
Enter a default G/L account number to which you credit sales for the product. An entry in this field is optional. To display a selection list of the valid general ledger accounts numbers, press Enter, or click on the Lookup button. Note, however, that the above value is only a default. The actual sales account numbers are assigned to the product in the destination. For more information, please refer to Destination Maintenance. Whenever you add a new destination to the company, the system will assume that the Sales G/L account number you enter here is the one desired for the destination. If so, the default has saved you quite a few keystrokes. If the default is not correct, you may change the Sales G/L account number through Destination Maintenance. Also, if you wish, you may further define Sales G/L account numbers through Tract Maintenance.
Producer/Supplier Purchases GL Account Number
Enter the default G/L account number to which you debit Producer/Supplier cost for the product. To display a selection list of the valid general ledger accounts numbers, press Enter, or click on the Lookup button. Note, however, that the above value is only a default. The actual Producer/Supplier cost account number is assigned to the product in the destination. For more information, please refer to Destination Maintenance. Whenever you add a new destination to the company, the system will assume that the Producer/Supplier Purchases G/L account number you enter here is the one desired for the destination. If so, the default has saved you quite a few keystrokes. If the default is not correct, you may change the Producer/Supplier Purchases G/L account number through Destination Maintenance. Also, if you wish, you may further edit the Producer/Supplier Purchases G/L account numbers through Tract Maintenance.
Owner Purchases GL Account Number
Enter the default G/L account number to which you debit owner cost for the product. To display a selection list of the valid general ledger accounts numbers, press Enter, or click on the Lookup button. An entry in this field is optional. Note, however, that the above value is only a default. The actual Owner G/L Purchases account number is assigned to the product in the destination. For more information, please refer to Destination Maintenance. Whenever you add a new destination to the company, the system will assume that the Owner Purchases G/L account number you enter here is the one desired for the destination. If so, the default has saved you quite a few keystrokes. If the default is not correct, you may change the Owner Purchases G/L number through Destination Maintenance. Also, if you wish, you may further edit the Owner Purchases G/L account numbers through Tract Maintenance.
Inventory Unit of Measure
If applicable, enter the inventory unit of measure used for this product. To display a selection list of the valid units of measure, click on the Lookup button. An entry in this field is optional.
Require Number of Logs During Ticket Entry
Enter a check in the box if this product always requires the number of logs during ticket entry. If the number of logs is not required during ticket entry, leave the box unchecked. If the product only requires the number of logs for a specific destination, leave box unchecked in the product and check it at the destination level. To enter a check in the box, click on the Require Number of Logs During Ticket Entry box, press “Alt L”, or press the Space Bar when the selection box is positioned over the Require Number of Logs During Ticket Entry field.
Allow Rate to be Negative
Enter a check in the box if negative rates are allowed for this product. If negative rates are not allowed for this product, leave the box unchecked. To enter a check in the box, click on the Allow Rate to be Negative box, or press the Space Bar when the selection box is positioned over the Allow Rate to be Negative field.
Use this Product as a “Cull”
Enter a check in the box if you have selected to setup culls as products and want to use this product as a cull. If you do not want to use this product as a cull, leave the box unchecked. To enter a check in the box, click on the Use this Product as a “Cull” box, or press the Space Bar when the selection box is positioned over the Use this Product as a “Cull” field.
PT-283T
Enter the code for how this product will be classified on the Georgia Department of Revenue Form PT-283 (Georgia Quarterly Timber Tax Form). To display a selection list of the valid PT283T codes, click on the drop-down box arrow. This form only applies to stumpage on pay as cut tracts located in the state of Georgia. The valid codes are shown below:
Softwood:
S1 = Pulpwood
S2 = Chip-N-Saw
S3 = Saw Timber
S4 = Poles
S5 = Posts
S6 = Fuelwood - Chips
S7 = Fuelwood - Firewood
Hardwood:
H1 = Pulpwood
H3 = Saw Timber
H5 = Posts
H6 = Fuelwood - Chips
H7 = Fuelwood - Firewood
Status
Select the active box if the Product is active, or select the inactive box if the Product is inactive. The system defaults to displaying only the active products on the selection list.
To save and exit the Products window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Products window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.