The Producer Deductions General Information window contains all the information associated with the deduction. The system defaults to the General information window whenever a deduction is being added or edited. To access the General Information tab from another window within the Producer Deduction Maintenance, click on the General Information tab, or press “Alt G”.
Enter or edit the information on the Producer Deductions Information window according to the following specifications:
Producer Deduction Code
The code is a two-character field used to identify the deduction within the system. The system does not allow the use of duplicate deduction codes.
Producer Deduction Description
Enter up to thirty-characters to describe the deduction. An entry in this field is required
W/H Method
Enter the withholding method for the producer’s deduction. To display a selection list of the valid withholding methods defined within the system, click on the down arrow. A list of the valid withholding methods and a description of each method is shown below:
Unit of Measure – The deduction will be calculated based on the unit of measure regardless of the product.
Flat Amount – The deduction will be calculated based on a flat amount for the entire settlement.
Percentage of Gross – The deduction will be calculated based on the gross amount of the producer’s settlement.
Severance Tax – The deduction will be calculated based on the Severance Tax Table for the specified state.
Product/Unit – The deduction will be calculated based on a specific product and the unit of measure.
One Time – The deduction will be withheld only one time and be calculated based on a flat amount for the entire settlement.
Amount/Percentage
Enter the amount or the percentage for the deduction. This field only appears if the withholding method is flat amount, or percentage of gross.
Source
The source field is only displayed if the tract specific box is checked in the settings section. If the tract specific box is checked, an entry in this field is required. To display a selection list of the valid sources, press Enter, or click on the Lookup button.
Current Balance
This is the current balance owed on the deduction. This field is controlled by the system.
G/L Base
Enter the general ledger account number for the deduction. An entry in this field is required. To display a selection list of the valid general ledger accounts numbers, press Enter, or click on the Lookup button.
Division
If your company does not use divisions, you are not allowed access to the division field. If your company uses divisions, an entry in this field is required. To display a selection list of the valid divisions defined within the system, press Enter, or click on the Lookup button.
Department
If your company does not use departments, you are not allowed access to the department field. If your company uses departments, an entry in this field is required if the general ledger account type is a sales, cost of sales, or expense account. To display a selection list of the valid departments defined within the system, press Enter, or click on the Lookup button.
Severance State
The severance state field is only displayed if you selected “Severance Tax” as the withholding method. To display a selection list of the valid states defined within the system, press Enter, or click on the Lookup button.
Finance Charge
Enter the annual interest rate percentage for this deduction. If the annual interest rate is 18%, Enter 18.000 in the field. An entry in this field is required if the “Print Finance Rate on A/R Statement” is checked in the settings section.
Last Date
This is the last date that the finance charge was processed. This field is controlled by the system.
Settings Box
Adjust 1099 Amount
Enter a check in the box if the deduction amount should affect the producer’s 1099 amount. If the deduction amount does not affect the producer’s 1099 amount, leave the box unchecked. To enter a check in the box, click on the Adjust 1099 Amount box, press “Alt 9”, or press the Space Bar when the selection box is positioned over the Adjust 1099 Amount field.
Generate Statement
Enter a check in the box if you want to generate a producer statement for the deduction. If you do not want to generate a producer statement for the deduction, leave the box unchecked. To enter a check in the box, click on the Generate Settlement box, press “Alt G”, or press the Space Bar when the selection box is positioned over the Generate Settlement field.
Memo Balance
Enter a check in the box if you want the system to maintain a Memo Balance on an accounts receivable deduction that is withheld and paid to a third party as a courtesy to the producer. This balance is not included on your company’s balance sheet. The deduction general ledger account number and accounts payable account number must be the same for the memo balance function to work properly. If the deduction is not a memo balance, leave the box unchecked. To enter a check in the box, click on the Memo Balance box, press “Alt M”, or press the Space Bar when the selection box is positioned over the Memo Balance field.
Create Accounts Payable
Enter a check in the box if you want the system to automatically create an accounts payable invoice for the deduction amount whenever the final settlement is processed. If you do not want to automatically create an accounts payable invoice, leave the box unchecked. To enter a check in the box, click on the Create Accounts Payable box, press “Alt P”, or press the Space Bar when the selection box is positioned over the Create Accounts Payable field.
Print Finance Rate On A/R Statement
Enter a check in the box if you want the system to print the finance rate on the accounts receivable statement. If you do not want to print the finance rate on the statement, leave the box unchecked. To enter a check in the box, click on the Print Finance Rate On A/R Statement box, press “Alt R”, or press the Space Bar when the selection box is positioned over the field.
One Time Override?
Enter a check in the box if you want the system to do a one time override. If you do not want to do a one time override, leave the box unchecked. To enter a check in the box, click on the Print One Time Override? box, or press the Space Bar when the selection box is positioned over the field.
Amount
If you are not doing a one time override, you are not allowed access to the amount field. Enter the amount for the one time override.
Accounts Receivable
Enter a check in the box if the deduction represents a producer accounts receivable account. If the deduction is not an accounts receivable account, leave the box unchecked. To enter a check in the box, click on the Accounts Receivable box, press “Alt R”, or press the Space Bar when the selection box is positioned over the Accounts Receivable field.
Stop At Zero Balance
Enter a check in the box if you want to stop the deduction when a zero balance is reached. If you not want the stop the deduction once a zero balance is reached, leave the box unchecked. To enter a check in the box, click on the Stop At Zero Balance box, press “Alt Z”, or press the Space Bar when the selection box is positioned over the Stop At Zero Balance field.
Tract Specific
Enter a check in the box if you want the deduction to be tract specific. If the deduction is not tract specific, leave the box unchecked. To enter a check in the box, click on the Tract Specific box, press “Alt F”, or press the Space Bar when the selection box is positioned over the Tract Specific field.
Status
Select the active box if the Deduction is active, or select the inactive box if the Deduction is not active. The system defaults to displaying only the active Deductions on the selection list.
To save and exit the Producer Deduction window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Producer Deduction window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
If the withholding method is unit of measure, the system will display a separate window for the per unit rates.
Per Unit Rates Box
To access the producer deduction Per Unit Rates window, click on the Per Unit Rates box, or press “Alt U”.
The system will display the Per Unit Rates List window as follows:
Per Unit Rates Maintenance
To add a new per unit rate, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing per unit rate, highlight the per unit rate and click on the Edit button, press “Alt E”, or press Enter.
To delete an existing per unit rate, highlight the per unit rate and click on the Delete button, press “Alt L”, or press the Delete key.
The system will display the Per Unit Rates window as follows:
Enter or edit the information on the Per Unit Rate window according to the following specifications:
Unit
Enter the unit of measure for the deduction. To display a selection list of the valid units of measure defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active units of measure on the selection list.
Rate
Enter the deduction rate for the product unit of measure.
Cull Rate
Enter the deduction rate for the cull unit of measure.
To save and exit the Per Unit Rate window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Per Unit Rate window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
If the withholding method is product/unit, the system will display a separate window for the product unit rates.
Product Unit Rates Box
To access the producer deduction Product Unit Rates window, click on the Product Unit Rates box, or press “Alt O”.
The system will display the Product Unit Rates List window as follows:
Product Unit Rates Maintenance
To add a new Product Unit Rate, click on the Add button, press “Alt D”, or press the Insert key.
To edit an existing Product Unit Rate, highlight the Product Unit Rate and click on the Edit button, press “Alt I”, or press Enter.
To delete an existing Product Unit Rate, highlight the Product Unit Rate and click on the Delete button, press “Alt T”, or press the Delete key.
The system will display the Product Unit Rates window as follows:
Enter or edit the information on the Product Unit Rate window according to the following specifications:
Product
An entry in this field is required. To display a selection list of the valid Products defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active products on the selection list.
Unit
Enter the product unit of measure for the deduction. To display a selection list of the valid Units of Measure defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active Units of Measure on the selection list.
Rate
Enter the deduction rate for the product unit of measure.
Cull Rate
Enter the deduction rate for the cull unit of measure.
To save and exit the Product Per Unit Rate window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Product Per Unit Rate window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.