The Producer’s Settings window contains information specific to the Producer. These settings determine how the system processes transactions for the Producer. To access the Producer’s Settings window, click on the Settings tab, or press “Alt S”.
The system will display the Producer’s Settings window as follows:
Enter or edit the information on the Producer Settings window according to the following specifications:
Generate 1099?
Enter a check in the box if you want to generate a 1099 form for the producer. If you do not want to generate a 1099 form for the producer, leave the box unchecked. To enter a check in the box, click on the Generate 1099’s box, press “Alt E”, or press the Space Bar when the selection box is positioned over the Generate 1099’s field. An entry in this field is optional.
Tax Payer ID Type
The user has access to this field only if the Generate 1099 box is checked. An entry in this field is required. To display the selection list, click on the drop-down box arrow.
Taxpayer Number
The user has access to this field only if the Generate 1099 box is checked. An entry in this field is required. Enter the Taxpayer Employer ID Number or Social Security Number.
1099 Type
The user has access to this field only if the Generate 1099 box is checked. An entry in this field is required. To display a selection list of the valid 1099 types, click on the Lookup button.
Mile Rate Table
If applicable, Enter the mile rate table assigned to the producer. An entry in this field is optional. To display a selection list of the valid mile rate tables, click on the Lookup button. If you had a hauler that you normally paid with the same mile rate table, you would Enter that table. You would not generally Enter a mile rate table for a logger. The table defined here would automatically update the producer’s file, each time the producer was added to a tract.
Job Code
If the producer normally performs the same job, enter the job. An entry in this field is optional. To display a selection list of the valid job codes, click on the Lookup button. The job code defined here would automatically update the producer’s file, each time the producer was added to a tract.
Unit of Measure
Enter the unit of measure that the producer normally gets paid. An entry in this field is required. To display a selection list of the valid units of measure, click on the Lookup button. The unit of measure defined here would automatically update the producer’s file, each time the producer was added to a tract.
Rate Per Unit
Enter the rate the producer normally gets paid. An entry in this field is optional. Since the producer’s rate could change between tracts, the user would usually the leave the rate field blank. The rate defined here would automatically update the producer’s rate file, each time the producer was added to a tract.
Intra-Company
Enter a check in the box if the producer is a company crew. If the producer is not a company crew, leave the box unchecked. To place a check in the box, click on the Intra Company box, press “Alt I”, or press the Space Bar when the selection box is positioned over the Intra Company field.
Intra-Company G/L Account Number
The user has access to this field only if the Intra Company box is checked. This is the revenue account that intra company sales are booked. An entry in this field is required. To display a selection list of the valid general ledger account numbers defined within the system, click on the Lookup button.
Intra-Company Department Number
The user has access to this field only if the Intra Company box is checked and the company uses departments. Enter the department number assigned to the company crew. To display a selection list of the valid departments, click on the Lookup button.
Direct Deposit?
Enter a check in the box if the producer is going to be paid by direct deposit. If the producer is going to be paid by check, leave the box unchecked. To place a check in the box, click on the Direct Deposit? box, or press the Space Bar when the selection box is positioned over the Direct Deposit? field.
Require Truck Number During Ticket Entry?
Enter a check in the box if a truck number is required for ticket entry. If a truck number is not required for ticket entry, leave the box unchecked. To enter a check in the box, click on the Require Truck Number During Ticket Entry? box, or press the Space Bar when the selection box is positioned over the Require Truck Number During Ticket Entry? field.
Do Not Require Insurance
Enter a check in the box if insurance is not required for the producer. If insurance is required for the producer, leave the box unchecked. To enter a check in the box, click on the Do Not Require Insurance box, or press the Space Bar when the selection box is positioned over the Do Not Require Insurance field.
Division
If your company does not use divisions, you are not allowed access to the division field. If your company uses divisions, an entry in this field is required. To display a selection list of the valid divisions defined within the system, press Enter, or click on the Lookup button.
Interface Vendor Code
An entry in this field is optional and would only be used by companies interfacing to a third party accounts payable system.
Prompt for Non-Paid Logger
Enter a check in the box if the system should prompt for a non-paid logger during ticket entry. If the system should not prompt for a non-paid logger during ticket entry, leave the box unchecked. To enter a check in the box, click on the Prompt for Non-Paid Logger box, or press the Space Bar when the selection box is positioned over the Prompt for Non-Paid Logger field.
Comments
Enter up to ninety-characters of miscellaneous comments or notes regarding the producer. An entry in this field is optional.
To save and exit the Producer window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Producer window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.