In order to purge any history data, the data must be at least two years old. To access the Purge History Data window, select the menu option entitled Purge History Data on the System Manager Menu. The Purge History Data window will be displayed as follows:
Enter the information on the Purge Data Files window according to the following specifications:
Note: This routine will permanently purge history from the selected modules. Be sure to make BACKUP of all data in the company before proceeding.
I certify that all files in this company have been “backed up” to a permanent medium from which the data may be retrieved at a later date.
Enter a check in the box if you certify that you have a current backup of the data files. To place a check in the box, click on the I certify that all data files in this company have been “backed up” to a permanent medium from which the data may be retrieved at a later date box, or press the Space Bar when the selection box is positioned over the field.
I also certify that I will be the only user signed-on to this company, any screen saver is turned off, & no other work will be performed on this workstation.
Enter a check in the box if you are the only user signed-on to this company and any screen saver is turned off. To place a check in the box, click on the I also certify that I will be the only user signed-on to this company, any screen saver is turned off, & no other work will be performed on this workstation box, or press the Space Bar when the selection box is positioned over the field.
Purge G/L History
Enter a check in the box if you want the system to purge the general ledger history. To place a check in the box, click on the Purge G/L History box, or press the Space Bar when the selection box is positioned over the field.
Purge G/L History Accounting Period
In order to purge any history data, the data must be at least two years old. Enter the cut-off accounting period to purge the data. All data will be purged through the entered accounting period. Enter the accounting period in the format of yyyy/mm.
Purge A/R Trade History
Enter a check in the box if you want the system to purge the accounts receivable trade history. To place a check in the box, click on the Purge A/R Trade History box, or press the Space Bar when the selection box is positioned over the field.
Purge A/R Trade History Accounting Period
In order to purge any history data, the data must be at least two years old. Enter the cut-off accounting period to purge the data. All data will be purged through the entered accounting period. Enter the accounting period in the format of yyyy/mm.
Purge A/R Deposit History
Enter a check in the box if you want the system to purge the accounts receivable history. To place a check in the box, click on the Purge A/R Deposit History box, or press the Space Bar when the selection box is positioned over the field.
Purge A/R Deposit History Accounting Period
In order to purge any history data, the data must be at least two years old. Enter the cut-off accounting period to purge the data. All data will be purged through the entered accounting period. Enter the accounting period in the format of yyyy/mm.
Purge A/P History
Enter a check in the box if you want the system to purge the general ledger history. To place a check in the box, click on the Purge A/P History box, or press the Space Bar when the selection box is positioned over the field.
Purge A/P History Accounting Period
In order to purge any history data, the data must be at least two years old. Enter the cut-off accounting period to purge the data. All data will be purged through the entered accounting period. Enter the accounting period in the format of yyyy/mm.
Purge Inventory Transaction History
Enter a check in the box if you want the system to purge the general ledger history. To place a check in the box, click on the Purge Inventory Transaction box, or press the Space Bar when the selection box is positioned over the field.
Purge G/L History Accounting Period
In order to purge any history data, the data must be at least two years old. Enter the cut-off accounting period to purge the data. All data will be purged through the entered accounting period. Enter the accounting period in the format of yyyy/mm.
To perform the actual purge, click the Purge History button, or press “Alt P”. To not perform the purge and exit the Purge Tract/Ticket History window, click the Cancel button, or press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
Return to Top Purge Inactive Owners