The system provides for an unlimited number of customer advances.
The system provides for the following withholding methods:
Unit of Measure
Product/Unit
To access the Customer Advance tab, click on the Advance tab, or press “Alt V”.
The Customer Advance list window will be displayed as follows:
To save and exit the Customer window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Customer window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
Customer Advance Maintenance
To add a new customer advance, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing advance, highlight the advance and click on the Edit button, press “Alt E”, or press Enter.
To delete an advance, highlight the advance and click on the Delete button, press “Alt D”, or press the Delete key.
When you add a new advance, the system will display the Customer Advance Information window as follows:
Enter or edit the information on the Customer Advance Information window according to the following specifications:
Code
The code is a two-character field used to identify the advance within the system. The system does not allow the use of duplicate advance codes.
Description
Enter up to thirty-characters to describe the advance. An entry in this field is required
W/H Method
Enter the withholding method for the customer’s advance. To display a selection list of the valid withholding methods, click on the drop-down box arrow. The two withholding methods and a description of each method is shown below:
Unit of Measure – The advance deduction will be calculated based on the unit of measure regardless of the product.
Product/Unit – The advance deduction will be calculated based on a specific product and the unit of measure.
Source
Enter the source that the advance is assigned. For example, if a mill advanced you $50,000.00 to deliver a certain product to their mill of the Jones tract, you would enter “Jones”. To display a selection list of the valid sources, press Enter, or click on the Lookup button.
Destination
If the customer advance is specific to a destination (delivery point), enter the destination. An entry in this field is optional. If no destination is entered, then the advance would apply to all destination assigned to the customer. To display a selection list of the valid destinations, press Enter, or click on the Lookup button.
Advance Amount
Enter the amount of the advance. The field allows for eight digits with two decimal positions.
Advance Date
Enter the date of the customer advance. An entry in this field is required.
Current Balance
The advance balance field is maintained by the system.
G/L Base
Enter the general ledger account number for the deduction. An entry in this field is required. To display a selection list of the valid general ledger accounts numbers, press Enter, or click on the Lookup button
Division
If your company does not use divisions, you are not allowed access to the division field. If your company uses divisions, an entry in this field is required. To display a selection list of the valid divisions defined within the system, press Enter, or click on the Lookup button.
Department
If your company does not use departments, you are not allowed access to the department field. If you company uses departments, an entry in this field is required if the general ledger account type is a sales, cost of sales, or expense account. To display a selection list of the valid departments defined within the system, press Enter, or click on the Lookup button.
Stop At Zero Balance
Enter a check in the box if you want to stop the deduction when a zero balance is reached. If you do not want to stop the deduction once a zero balance is reached, leave the box unchecked. To enter a check in the box, click on the Stop At Zero Balance box, press “Alt Z”, or press the Space Bar when the selection box is positioned over the Stop At Zero Balance field.
Status
Select the active box if the Advance is active, or select the inactive box if the Advance is not active.
To save and exit the Advance window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Advance window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
Per Unit Rates Box
To access the Customer Advance Per Unit Rates window, click on the Per Unit Rates box. The system will display the Per Units Rate List window as follows:
Per Unit Rates Maintenance
To add a new per unit rate, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing per unit rate, highlight the per unit rate record, and click on the Edit button, press “Alt E”.
To delete an existing per unit rate, highlight the per unit rate record, and click on the Delete button, press “Alt L”, or press the Delete key.
The system will display the Per Unit Rates window as follows:
Enter or edit the information on the Per Unit Rate window according to the following specifications:
Unit
Enter the unit of measure for the advance deduction. To display a selection list of the valid units of measure defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active units of measure on the selection list.
Rate
Enter the advance deduction rate for the product unit of measure.
To save and exit the Per Unit Rate, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Per Unit Rate window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
Product Unit Rates Box
To access the Customer deduction Product Unit Rates window, click on the Product Unit Rates box.
The system will display the Per Units Rate List window as follows:
Product Unit Rates Maintenance
To add a new product unit rate, click on the Add button, press “Alt D”, or press the Insert key.
To edit an existing product unit rate, highlight the product unit rate and click on the Edit button, press “Alt I”, or press Enter.
To delete an existing product unit rate, highlight the product unit rate and click on the Delete button, press “Alt T”, or press the Delete key.
The system will display the Product Unit Rates window as follows:
Enter or edit the information on the Product Unit Rate window according to the following specifications:
Product
An entry in this field is required. To display a selection list of the valid products defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active products on the selection list.
Unit
Enter the product unit of measure for the deduction. To display a selection list of the valid Units of Measure defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active units of measure on the selection list.
Rate
Enter the deduction rate for the product unit of measure.
To save and exit the Product Unit Rates window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Product Unit Rates window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
History Tab
The History tab displays all the history transactions for the advance.
To access the Customer Advance History window, click on the History tab, or press “Alt S”.
The system will display the Customer Advance History window as follows:
Enter or edit the information on the Customer Advance History window according to the following specifications:
Contact Code
The code is a nine-character alphanumeric field used to identify the Customer within the system. The system does not allow the use of duplicate codes.
Deduction Code
The code is a two-character field used to identify the advance within the system. The system does not allow the use of duplicate advance codes.
Balance
This field is maintained by the system and shows the balance of the customer deduction.
To add an adjustment or beginning balance transaction, click on the Add button, press “Alt A”, or press the Insert key.
To save and exit the Advance window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Advance window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
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