The system requires that you have at least one Bank Master defined within the system.
To access the Bank Master List window, select the menu option entitled Bank Master on the System Manager Control Files Menu.
The Bank Master List window will be displayed as follows:
The system defaults to displaying only the active Bank Masters. To display the inactive, or both the active and inactive Bank Master, click on the drop-down box arrow located at the upper right corner of the window.
Cycle Box
To remain in the add mode without returning to the Bank Master list window each time you add a new Bank Master, check the cycle box. To place a check in the box, click on the Cycle box, press “Alt Y”, or press the Space Bar when the selection box is positioned over the “cycle” field. You would normally check the cycle box if you are entering more than one Bank Master during the current session.
To access online help, click on the Help button, press “Alt H”, or press F1.
To exit the Bank Master list window, click on Close button, press “Alt O”, or press the Esc key.
Bank Master Maintenance
To add a new Bank Master, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing Bank Master, highlight the Bank Master and click on the Edit button, press “Alt E”, or press Enter.
General Information Tab
The General Information window contains the bank name and account numbers. The system defaults to the General Information window whenever you are performing Bank Master Maintenance. To access the General Information window from another window in the Bank Master, click on the General Information tab.
When you add a new Bank Master, the system will display the Bank Master General Information window as follows:
Enter or edit the information on the Bank Master General Information window according to the following specifications:
Bank Number
The code is a two-character field used to identify the Bank Master within the system. The system does not allow the use of duplicate Bank Master codes.
Bank Name
Enter up to thirty-characters for the bank name.
Address 1
Enter the first line of the address for the bank. The field allows for up to thirty-five alphanumeric characters and is required.
Address 2
Enter the second line of the address for the bank, if necessary. The field allows for up to thirty-five alphanumeric characters and is optional.
City
Enter the official city or township for the above address. The field allows for up to twenty characters and is required.
State
Enter the U.S.P.S. code of the state for the above address, or click on the Lookup button to select the state from the browse window. An entry in this field is required.
Zip Code
Enter the U.S.P.S. Zip Code for the above address. The system provides for the required standard five-digit code, along with the four-digit extension and is required.
Country
The system defaults the country to the United States. To select a different county click on the drop-down box arrow. An entry in this field is required.
Bank Account Number
Enter up to fifteen characters for the bank account number. This account number is not to be confused with the General Ledger account that you will assign to the bank.
Bank Routing Transit Number
Enter up to fifteen characters for the bank routing transit number.
G/L Base Account Number
Enter the general ledger base account number for the bank account. To display a selection list of the valid general ledger account numbers, press Enter, or click on the Lookup button. An entry in this field is required.
Division Number
If applicable, enter the division number assigned to the bank account. To display a selection list of the valid divisions, press Enter, or click on the Lookup button.
Last Check Number
Enter the last check number issued. The system uses this field in determining the next check number when printing checks. The field is incremented by one each time a check is printed.
Last Deposit Number
Enter the last deposit number issued. The system uses this field in determining the next deposit number when entering deposits. The field is incremented by one each time a deposit is entered.
Status
Select the active box if the general ledger account is active, or select the inactive box if the general ledger account is inactive. The system defaults to displaying only the active Bank Master on the selection list.
To save and exit the Bank Master window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Bank Master window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
Setting/Reconciliation Tab
The Settings/Reconciliation window primarily displays information from the Bank Reconciliation module and is maintained by the system. To access the Settings/Reconciliation window, click on the Settings/Reconciliation tab, or press “Alt E”.
The system will display the Settings/Reconciliation window as follows:
Enter or edit the information on the Bank Master Setting/Reconciliation window according to the following specifications:
Previous Date
This is the ending date of the last reconciliation. This field is controlled by the system.
Previous Balance
This is the ending balance of the last reconciliation. This field is controlled by the system.
Current Date
This is the ending date of the current reconciliation. This field is controlled by the system.
Current Balance
This is the ending balance of the current reconciliation. This field is controlled by the system.
Current Working Balance
This is the current working balance. This field is controlled by the system.
Check Balance
This is the balance of current cleared checks. This field is controlled by the system.
Check Count
This is the number of currently cleared checks. This field is controlled by the system.
Deposit Balance
This is the balance of current cleared deposits. This field is controlled by the system.
Deposit Count
This is the number of currently cleared deposits. This field is controlled by the system.
Last Reconciliation Posted
The last reconciliation has been posted if there is a check in this field. If there is not a check in this field, the last reconciliation has not been posted. This field is controlled by the system.
Check Format File
Select the check format file created by Automated Accounting Systems for your company. To display a selection list of the valid check format files, press Enter, or click on the Lookup button. An entry in this field is required.
To save and exit the Bank Master window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Users Bank Master window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
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