In order to add Divisions, you must have first checked the Divisions box in the company file. Divisions are used to track profit and loss by divisions within the company.
To access the Division List window, select the menu option entitled Divisions on the System Manager Control Files Menu. The Division List window will be displayed as follows:
The system defaults to displaying only the active Divisions. To display the inactive, or both the active and inactive Divisions, click on the drop-down box arrow located at the upper right corner of the window.
Cycle Box
To remain in the add mode without returning to the Division List window each time you add a new Division, check the cycle box. To place a check in the box, click on the Cycle box, press “Alt Y”, or press the Space Bar when the selection box is positioned over the “cycle” field. You would normally check the cycle box if you are entering more than one Division during the current session.
To access online help, click on the Help button, press “Alt H”, or press F1.
To exit the Divisions list window, click on Close button, press “Alt O”, or press the Esc key.
Division Maintenance
To add a new Division, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing Division, highlight the Division and click on the Edit button, press “Alt E”, or press Enter.
When you add a new Division, the system will display the Division Information window as follows:
Enter or edit the information on the Division Information window according to the following specifications:
Division Number
The code is a two-character field used to identify the division within the system. The system does not allow the use of duplicate division codes.
Division Description
Enter up to thirty-characters to describe the division.
Status
Select the active box if the division is active, or select the inactive box if the division is not active. The system defaults to displaying only the active divisions on the selection list.
To save and exit the Division Information window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Division Information window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
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