In order to add Departments, you must have first check the Departments box in the company file. Departments are used to track profit and loss by department in the company.
To access the Department List window, select the menu option entitled Departments on the System Manager Control Files Menu. The Department List window will be displayed as follows:
The system defaults to displaying only the active departments. To display the inactive, or both the active and inactive departments, click on the drop-down box arrow located at the upper right corner of the window.
Cycle Box
To remain in the add mode without returning to the department list window each time you add a new department, check the cycle box. To place a check in the box, click on the Cycle box, press “Alt Y”, or press the Space Bar when the selection box is positioned over the “cycle” field. You would normally check the cycle box if you are entering more than one department during the current session.
To access online help, click on the Help button, press “Alt H”, or press F1.
To exit the Departments list window, click on Close button, press “Alt O”, or press the Esc key.
Department Maintenance
To add a new department, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing department, highlight the department and click on the Edit button, press “Alt E”, or press Enter.
When you add a new department, the system will display the Department Information window as follows:
Enter or edit the information on the Department Information window according to the following specifications:
Department
The code is a five-character field used to identify the department within the system. The system does not allow the use of duplicate department codes.
Department Description
Enter up to thirty-characters to describe the department.
Status
Select the active box if the department is active, or select the inactive box if the department is not active. The system defaults to displaying only the active departments on the selection list.
To save and exit the Department window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Department window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
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