The system provides for an unlimited number of user-defined Owner deductions. Owner Deductions can be included or excluded in 1099 amounts, classified as accounts receivable items, automatically create accounts payable invoices, and can be tract specific.
The system provides for the following withholding methods:
Unit of Measure
Flat Amount
One Time Deduction
Percentage of Gross
Severance Tax
Product/Unit
To access the Owner Deductions list window, select the menu option entitled Owner Deductions on the Fiber Procurement Control Files Menu.
The Owner Deductions list window, will be displayed as follows:
The system defaults to displaying only the active Owner Deductions. To display the inactive, or both the active and inactive Owner Deductions, click on the drop-down box arrow located at the upper right corner of the window.
Cycle Box
To remain in the add mode without returning to the Owner Deductions list window each time you add a new Owner Deductions, check the cycle box. To enter a check in the box, click on the Cycle box, press “Alt Y”, or press the Space Bar when the selection box is positioned over the “cycle” field. You would normally check the cycle box if you are entering more than one Owner Deduction during the current session.
To access online help, click on the Help button, press “Alt H”, or F1.
To exit the Owner Deductions list window, click on Close button, press “Alt O”, or press the Esc key.
Owner Deductions Maintenance
To add a new Owner Deduction, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing Owner Deduction, highlight the Owner Deduction and click on the Edit button, press “Alt E”, or press Enter.
When you add a new Owner Deduction, the system will display the Owner Deductions window as follows:
Enter or edit the information on the Owner Deduction window according to the following specifications:
Owner Deduction Code
The code is a two-character field used to identify the Owner Deduction within the system. The system does allow the use of duplicate deduction codes.
Owner Deduction Description
Enter up to thirty-characters to describe the Owner Deduction.
W/H Method
Enter the withholding method for the Owner Deduction. To display a selection list of the valid withholding methods defined within the system, click on the drop-down box arrow. A list of the valid withholding methods and a description of each method is shown below:
Unit of Measure – The deduction will be calculated based on the unit of measure regardless of the product.
Flat Amount – The deduction will be calculated based on a flat amount for the entire settlement regardless of the products or the units of measure.
One Time Deduction - The deduction will be withheld only one time and be calculated based on a flat amount for the entire settlement.
Percentage of Gross – The deduction will be calculated based on the gross amount of the owner’s settlement.
Severance Tax – The deduction will be calculated based on the Severance Tax Table for the specified state.
Product/Unit – The deduction will be calculated based on a specific product and the unit of measure.
G/L Base
An entry in this field is required. Enter the General Ledger Account Number for the deduction. To display a selection list of the valid General Ledger Accounts Numbers, press Enter, or click on the Lookup button.
Division
If your company does not use divisions, you are not allowed access to the division field. If your company uses divisions, an entry in this field is required. To display a selection list of the valid divisions defined within the system, press Enter, or click on the Lookup button.
Department
If your company does not use Departments, you are not allowed access to the Department field. If you company uses Departments, an entry in this field is required if the general ledger account type is a sales, cost of sales, or expense account. To display a selection list of the valid Departments defined within the system, press Enter, or click on the Lookup button.
Severance State
The Severance State field only appears if you have selected “Severance Tax” as the withholding method. To display a selection list of the valid Severance States defined within the system, press Enter, or click on the Lookup button.
Finance Charge
Enter the annual interest rate percentage for this deduction. If the annual interest rate is 18%, enter 18.000 in the field. The amount entered in this field is a default and can be overridden when you activate this deduction for a specific owner. This field contains the rate used to calculate the monthly finance charge during statement processing.
Settings Box
Adjust 1099 Amount
Enter a check in the box if the deduction amount should affect the producer’s 1099 amount. If the deduction amount does not affect the producer’s 1099 amount, leave the box unchecked. To enter a check in the box, click on the Adjust 1099 Amount box, press “Alt 0”, or press the Space Bar when the selection box is positioned over the Adjust 1099 Amount field.
Generate Statement
Enter a check in the box if you want to generate a producer statement for the deduction. If you do not want to generate a producer statement for the deduction, leave the box unchecked. To enter a check in the box, click on the Generate Settlement box, press “Alt G”, or press the Space Bar when the selection box is positioned over the Generate Settlement field.
Memo Balance
Enter a check in the box if you want the system to maintain a Memo Balance on an accounts receivable deduction that is withheld and paid to a third party as a courtesy to the producer. This balance is not included on your company’s balance sheet. The deduction general ledger account number and accounts payable account number must be the same for the memo balance function to work properly. If the deduction is not a memo balance, leave the box unchecked. To enter a check in the box, click on the Memo Balance box, press “Alt M”, or press the Space Bar when the selection box is positioned over the Memo Balance field.
Create A/P
Enter a check in the box if you want the system to automatically create an accounts payable invoice for the deduction amount whenever the final settlement is processed. If you do not want to automatically create an accounts payable invoice, leave the box unchecked. To enter a check in the box, click on the Create A/P box, press “Alt P”, or press the Space Bar when the selection box is positioned over the Create A/P field.
Print Finance Rate On A/R Statement
Enter a check in the box if you want the system to print the finance rate on the accounts receivable statement. If you do not want to print the finance rate on the statement, leave the box unchecked. To enter a check in the box, click on the Print Finance Rate On A/R Statement box, press “Alt F”, or press the Space Bar when the selection box is positioned over the Print Finance Rate On A/R Statement field.
Accounts Receivable
Enter a check in the box if the deduction represents a producer accounts receivable account. If the deduction is not an accounts receivable account, leave the box unchecked. To enter a check in the box, click on the Accounts Receivable box, press “Alt R”, or press the Space Bar when the selection box is positioned over the Accounts Receivable field.
Stop At Zero Balance
Enter a check in the box if you want to stop the deduction when a zero balance is reached. If you not want the stop the deduction once a zero balance is reached, leave the box unchecked. To enter a check in the box, click on the Stop At Zero Balance box, press “Alt Z”, or press the Space Bar when the selection box is positioned over the Stop At Zero Balance field.
Tract Specific
Enter a check in the box if you want the deduction to be tract specific. If the deduction is not tract specific, leave the box unchecked. To enter a check in the box, click on the Tract Specific box, press “Alt T”, or press the Space Bar when the selection box is positioned over the Tract Specific field.
Status
Select the active box if the owner deduction is active, or select the inactive box if the owner deduction is inactive. The system defaults to displaying only the active deductions on the selection list.
To save and exit the Owner Deduction window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Owner Deduction window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or F1.
If the withholding method is unit of measure, the system will display a separate window for the Per Unit Rates.
Per Unit Rates Box
To access the owner deduction Per Unit Rates window, click on the Per Unit Rates box, or press “Alt U”.
The system will display the Per Units Rate List window as follows:
Per Unit Rates Maintenance
To add a new Per Unit Rate, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing Per Unit Rate, highlight the per unit rate and click on the Edit button, press “Alt E”, or press Enter.
To delete an existing Per Unit Rate, highlight the Per Unit Rate and click on the Delete button, press “Alt D”, or press the Delete key.
When you add a new Per Unit Rate, the system will display the Per Unit Rates window as follows:
Enter or edit the information on the Per Unit Rate window according to the following specifications:
Deduction Unit of Measure
Enter the Unit of Measure for the deduction. To display a selection list of the valid Units of Measure defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active Units of Measure on the selection list.
Unit Rate
Enter the deduction Unit Rate for the product unit of measure.
Cull Unit Rate
Enter the deduction Cull Unit Rate for the cull unit of measure.
To save and exit the Per Unit Rate window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Per Unit Rate window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
Product Unit Rates Box
To access the owner deduction Product Unit Rates window, click on the Product Unit Rates box, or press “Alt O”.
The system will display the Product Unit Rates List window as follows:
Product Per Unit Rates Maintenance
To add a new Product Per Unit Rate, click on the Add button, press “Alt A”, or press the Insert key.
To edit an existing Product Per Unit Rate, highlight the Product Per Unit Rate and click on the Edit button, press “Alt E”, or press Enter.
To delete an existing Product Per Unit Rate, highlight the Product Per Unit Rate and click on the Delete button, press “Alt D”, or press the Delete key.
When you add a new Product Per Unit Rate, the system will display the Product Per Unit Rate window as follows:
Enter or edit the information on the Product Per Unit Rate window according to the following specifications:
Product
An entry in this field is required. To display a selection list of the valid Products defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active products on the selection list.
Product Deduction Unit of Measure
Enter the Product Unit of Measure for the deduction. To display a selection list of the valid units of measure defined within the system, press Enter, or click on the Lookup button. The system defaults to displaying only the active units of measure on the selection list.
Product Unit Rate
Enter the deduction Product Per Unit Rate for the unit of measure.
Cull Unit Rate
Enter the deduction rate for the cull unit of measure.
To save and exit the Product Per Unit Rate window, press Page Down, click on the OK button, or press “Alt O”. To exit without saving the Product Per Unit Rate window, click on the Cancel button, press “Alt C”, press Esc, or click on the “X” in the upper right corner of the screen.
To access online help, click on the Help button, press “Alt H”, or press F1.
Return to Top User-Defined Categories/Codes Menu
Units of Measure Stick Scale Tables
Mileage Rate Tables Tract Types
Producer Deductions Severance Tax Tables